Inflatable Rentals Agreement Form

4. Inflatables and Interactive Games Rentals – Terms of Service and Conditions

Thank you for choosing Party Services Inc. for your inflatable and amusement rental needs. By placing a reservation, you acknowledge that you have read, understood, and agreed to the terms and conditions outlined below.

4.1. Reservation Requirements and Conditions

1. All customers must to complete the online inflatable rentals form agreement and agree to our terms of service prior to booking or renting.
2. A non-transferable, non-refundable deposit is necessary to secure your reservation. A deposit of 50% or greater must be provided at the time of booking.
3. All payments and deposits are final. They cannot be refunded, transferred to a future date, or applied to a different package.
4. All payments made at the time of booking are non-refundable. In the event of a cancellation, no refund will be issued, as the equipment is reserved exclusively for the customer’s event and becomes unavailable for other potential clients.

4.2. Payment Terms

1. The remaining balance is due in full upon arrival, payable by cash or Zelle bank transfer, unless another method has been pre-approved in writing.
2. Delayed payments may result in lost rental time, which will be deducted from your scheduled event.
3. Gratuity is not included in your total and is at the customer’s discretion.

4.3. Rental Timing & Scheduling

1. Please schedule your rental period when all guests are expected to be present. We do not delay delivery or entertainment services to wait for additional attendees.
2. Delivery and pickup times must be pre-arranged. A penalty fee may be charged if no one is on-site during the scheduled pickup window.
3. Delivery and pickup fees may apply based on location and setup accessibility.

4.4. Client Responsibility

The client is responsible for: 

1. Operation and supervision of the rental equipment during the entire rental period.
2. Fully responsible for any loss, theft, damage, or destruction of the equipment while it is in his/her possession. Full replacement or repair costs will be billed for any damage or misuse.
3. Equipment, especially electrical items, must not be exposed to rain or poor weather conditions.
4. Providing a clear, level, and step-free path from the truck drop-off to the setup area.
5. Ensuring the reserved equipment fits in the designated space. No refunds will be issued if the unit does not fit.
6. Verifying that equipment is in good working condition upon delivery. Any issues must be reported immediately.
7. Understanding that Party Services Inc. is not liable for any damage to property or furnishings in the setup area.
8. Customers may only use the equipment for personal, non-commercial purposes.
9. All equipment remains the property of Party Services Inc. and may be reclaimed at any time.

4.5. Release of Liability & Indemnification

By signing this agreement, you are acknowledge:

1. Use of rental equipment is at your own risk.
2. The customer assumes full responsibility for any injury or damage that occurs from the use or misuse of the inflatables, games or any other rental equipment.
3. Customer will ensure that all individuals using the equipment do so at their own risk.
4. You release and hold harmless Party Services Inc., its owners, staff, and affiliates from any liability, injury, claim, or loss resulting from equipment use.
5. You assume full responsibility for ensuring safe and appropriate use by all participants.
6. You agree to indemnify Party Services Inc. against any costs, legal fees, or claims arising from misuse, improper supervision, or violations of this agreement.

4.6 Safety Rules for all Games and Inflatable Units

Supervision & Age Limits

1. 1. Adult supervision is mandatory at all times.
   2. Group children by age and size to reduce injury risk:
      • Ages 3–7: Max 8 children
      • Ages 8–12: Max 6 children
      • Ages 12+: Max 4 individuals

Prohibited Behavior

1. 1. No roughhousing, flips, wrestling, or climbing on walls or netting.
   2. No hanging or bouncing against netting or entryways.
   3. No food, drinks, gum, candy, confetti, silly string, sprays, chemicals or sharp objects inside the unit.
   4. All users must remove shoes, glasses, sharp objects and jewelry before entering.
   5. No piñatas or open flames within 20 feet of the unit.
   6. No pets allowed in or near the inflatables.
   7. Keep children away from the blower fan.

Equipment Safety

1. 1. If unit deflates, evacuate immediately and check blower/tube connections.
   2. DO NOT operate during rain, on wet ground, or if winds exceed 25 mph.
   3. Units must be properly staked/secured at all times.
   4. Keep units at least 20 feet from open flames or grills.

4.7. Weather & Rescheduling Policy

1. To reserve a rain date, please request it at the time of booking. Availability is limited, and an additional fee may apply.
2. Events may only be rescheduled within 30 days of the original date and within the same calendar month.
3. A 15% rescheduling fee will be applied to the remaining balance for all approved reschedules.
4. Party Services Inc. maintains the authority to cancel due to adverse weather conditions. If cancellation occurs two days before the planned setup date, you may have the choice to reschedule, which will incur a 15% rescheduling fee.
5. Refunds or credits will not be provided after equipment has been delivered and set up.

4.8. Cancellation Policy

1. Cancellations must be submitted in writing at least 10 days prior to the event to avoid penalty.
2. If canceled within 10 days of the scheduled event, 75% of the total amount will be due.
3. Same-day cancellations will require payment of the full balance.

4.9. Item Substitution & Availability

1. Some rental items or entertainment packages are subject to availability.
2. If a selected item is unavailable, Party Services Inc. reserves the right to substitute it with a comparable item of equal or greater value.

4.10. Damage & Cleaning Policy

In case of damage:

1. Immediately shut off the unit and ensure all users exit safely.
2. Customer must immediately report any damage or malfunction.
3. Document the incident and call us immediately at (718) 787-4477.
4. If equipment is returned found damaged (excluding normal wear), customer will be billed for repair or replacement.
5. If damage is irreparable, a replacement fee of up to $10,000 may apply.
6. All inflatables and equipment must be and remain clean, when returned or at least before we pick them up.
7. $75 Cleaning fees will be apply for excessive dirt or misuse.

4.11 Legal Disclaimer

1. No warranties are provided regarding the fitness or condition of rental equipment.
2. This agreement constitutes the entire contract between the parties.
3. Any modifications must be made in writing and signed by both parties.